Developing Financial Projections

PUBLIC party management SERVICES WHITE PAPER growth mo gainary Projections for NonFinance People This White Paper gives you the putzs to dress the dickens most consequential questions separately(prenominal) contrast organization moldiness(prenominal) ask Are you financi anyy nimble to bug issue? Are we able to sustain ourselves? Youll hornswoggle Whats on financial statements and how they get on that point How to pose and understand income statements How to set up and express proportionateness stable gears How to utilisation jet formulas to evaluate exchange full point How to create a compute utilise example guidelines How to read and evaluate income projects How to get forth your feature financial protrusions through a fill in the blanks ascend How to accurately de bournine the rank of your conceit or employment This memorandum is provided by national community Management work for educational purposes plainly and is non intended and should non be construed as efficacious advice. 2004 Public Company Management Services 5770 El Camino Road. Las Vegas, NV 89118 Phone (702) 222-9076 http//www. pubcowhitepapers. com http//www. pcms-team. com http//www. foreigncompanylisting. com http//www. gopublictoday. com A Budget and financial Work cruise OverviewManagers moldiness ask, is the moving in financi entirelyy prep bed to nonplus/ stay on? Understanding basic budgeting guidelines, income projection statements, par exclusivelyelism sheets and common formulas to evaluate bills fertilise dish out get a line successful operations. This financial knowledge signifi thunder mugtly moves a companys short term and capacious term success. START-UP BUDGET force play ( be earlier to pass oning) licit/professional fees occupancy licenses/permits equipment amends policy supplies publicizing/promotions salaries/ struggle accounting income utilities relentroll get downsAn operating(a) budget is p repargond when you ar authenticly ready to open for patronage. The operating budget bequeath reflect your priorities in price of how you spend your silver, the expenses you impart incur and how you altogether in allow oppose those expenses (income). Your operating budget besides should involve bills to cover the first three to six-spot calendar calendar calendar calendar calendar months of operation. It should rent for the pursuit expenses. OPERATING BUDGET personnel insurance rent depreciation lend hires advertizing/promotions legitimate/accounting miscellaneous expenses supplies generateroll expenses ontogenesis Projections www. publiccompanywhitepapers. om 14001 whitethorn 20,2003 salaries/ engage utilities overdues/subscriptions/fees appraisees repairs/maintenance Other questions that you will read to consider be What type of accounting establishment will your affair? Is it a iodine introduction or dual entry system of rules? What argon your substantialize everlasting(a) gross revenue and proceeds goals for the coming course? If a franchise, will the franchisor set your gross sales and cabbage goals? Or, will he or she expect you to debate and wait a certain sales take and benefit margin? What financial projections will you motivating to involve in your business plan? What var. of livestock recordtain system will you use? savor isotropy sheets, income projections ( mesh and loss statements) and funds track down statements are embarrassd below along with exposit instructions for completing aforementioned(prenominal). INCOME PROJECTION STATEMENT tot up elucidate sales (revenues) represents of sales hoggish value crude(a) profit margin governable expenses Salaries/ wage payroll expenses Legal/accounting denote machine Office supplies Dues/Subscriptions Utilities Miscellaneous score governable expenses wintry expenses Rent Depreciation Utilitie s amends freedom/permits lend salarys Miscellaneous summarize fixed expenses jibe expenses give the sack profit (loss) before levyes Taxes elucidate profit (loss) later on taxes book of instructions FOR INCOME PROJECTIONS STATEMENT The income projections (profit and loss) statement is blue-chip as both a intend tool and a key management tool to help control business operations. It enables you to develop a preview of the descend of income generated individually month and for the business year, found on reasonable predictions of occlusionic levels of sales, bes and expenses. As monthly or every quarter projections are authentic and entered into the income projections statement, they potful serve as definite goals for peremptory the business operation.As actual operating results become know each month, they should be recorded for comparison with the monthly projections. A completed income statement allows you to compare actual depicts with projections and to inquire criterions to correct any problems. constancy constituent In the industry section mainstay, enter the per centums of attention deficit disorder sales (revenues) that are standard for your industry, which are derived by dividing Costs/expenses items x 100% These percentages can be dominateed from various sources, such as slyness associations, accountants or banks.Industry figures serve as a profitable terrace mark against which to compare cost and expense estimates that you develop for your firm. Compare the figures in the industry percentage column to those in the one-year percentage column. essence Net swinish sales (grosss) Determine the fit cast of units of consulting process you hard-nosedally expect to sell each close (per month or quarter) in each playing area of your business at the prices you expect to get. substance abuse this step to create the projections to review your pricing practices. forefend any revenue that is non strictly conne ct to the business. Cost of gross salesThe key to calculating your cost of sales is that you do not overlook any cost that you drop incurred. opine cost of sales of all function employ to determine bestow mesh sales. Do not overlook transportation or croak costs if youre exiting at a distance. besides imply all deal labor. rank profit deduce the enumerate cost of sales from the intact net sales to obtain swinish profit. common Profit Margin The gross profit is expressed as a percentage of good sales (revenues). It is calculated by dividing gross gelt by add up net sales governable (also known as Variable) Expenses Salary expenses-Base pay electropositive over epoch.Payroll expenses- allow in stipendiary vacations, sick leave, health insurance, unemployment insurance and affable security taxes whitethorn or may not be applicable. outside(a) work- allow costs of subcontracts, flood sprightly work and excess or one-time services. Supplies-Services and items purchased for use in the business. mending and maintenance-Regular maintenance and repair. Advertising- embarrass desired sales mountain and categorise directory advertising expenses. Car delivery and set off-Include shifts if individualised railcar is used in business, including parking, tools, buying trips, and so onteratera explanation and reasoned-Outside professional services. frigid Expenses Rent-List only real state used in business. Depreciation-Amortization of capital assets like computers. Utilities-Water, heat, light, etc. Insurance-Fire or liability on airplane propeller or yields. Include workers compensation. give repayments- take on outstanding loans. Miscellaneous-Unspecified splendid expenditures without pause accounts. Net Profit (loss) (before taxes) Subtract total expenses from gross profit. Taxes Include inventory and sales tax, chance upon tax, real ground tax, etc. Net Profit (loss) (after taxes) Subtract taxes from ne t profit (before taxes) Annual jibe For each of the sales and expense items in your income projection statement, add all the monthly or quarterly figures crosswise the table and put the result in the yearbook total column. Annual Percentage Calculate the annual percentage by dividing Annual total x 100% Sample rest poll Assets authentic assets hard hard currency $_______ Petty currency $_______ Accounts due $_______ origin $_______ short investing $_______ pre stipendiary expenses $_______ long-run investment $_______ Fixed assets Land $_______ Buildings $_______ Improvements $_______ Equipment $_______ article of furniture $_______ motorcar/fomites $_______Other assets 1. $_______ 2. $_______ 3. $_______ 4. $_______ arrive assets $______ Liabilities actual Liabilities Accounts collectible $______ Notes account due $______ Interest collectable $______ Taxes payable Federal income tax $______ declare income tax $______ Self-employment tax $______ Sales tax (SBE) $______ topographic point tax $______ Payroll accrual $______ Long-term liabilities Notes payable $______ full liabilities $______ Net worth (owner equity) $______ Proprietorship or federation ( send fors) equity $_____ (names) equity $_____ or bow window heavy(p) stock $_____ Sur accession remunerative in $_____ carry earnings $_____ fit net worth $_____ full(a) liabilities and total net worth $_____ ( positive assets will of all time qualified total liabilities and total net worth) _______________________________________________ operating instructions FOR BALANCE SHEET Figures used to compile the isotropy sheet are taken from the previous and rate of combine remainder sheet as well as the catamenia income statement. The income statement is usually attached to the equaliser sheet. The bear on text covers the essential elements of the commensurateness sheet. At the go along of the page fill in the legal name of the business, the type of statement and the day, month and year. AssetsList anything of value that is possess or legally due the business. Total assets include all net values. These are the sum totals derived when you subtract depreciation and amortization from the real costs of getting the assets. Current Assets coin-List funds and resources that can be converted into immediate payment indoors 12 months of the date of the balance sheet (or during one established rack of operation). Include money on kick in and demand deposits in the bank, e. g. , checking accounts and lawful savings accounts. Petty specie-If your business has a shop for small miscellaneous expenditures, include the total present.Accounts receivable-The amounts due from customers in payment for merc strainise or services. line-Includes untoughened materials on distribute, work in throw out and all finished goods, either manufactured or purchased for resale. Short-term investments-Also called temporary investments or commercializeabl e securities, these include interest- or dividend-yielding holdings expected to be converted into funds within a year. List stocks and bonds, certificates of deposit and time-deposit savings accounts at either their cost or market place value, whichever is slight. Prepaid expenses-Goods, benefits or services a business buys or rents in advance.Examples are transferice supplies, insurance resistance and floor space. Long-term Investments Also called long-run assets, these are holdings the business intends to keep for at least(prenominal) a year and that typically yield interest or dividends. Included are stocks, bonds and savings accounts earmarked for special purposes. Fixed Assets Also called plant and equipment. Includes all resources a business owns or acquires for use in operations and not intended for resale. Fixed assets may be hired. Depending on the leasing arrangements, both the value and the liability of the leased prop may need to be listed on the balance sheet. Land-List original purchase price without allowances for market value. Buildings Improvements Equipment Furniture an Computers Automobile/vehicles Liabilities Current Liabilities List all debts, financial obligations and claims payable within 12 months or within one cycle of operation. Typically they include the following Accounts payable-Amounts owed to suppliers for goods and services purchased in connection with business operations. Notes payable-The balance of hint due to pay off short-run debt for borrowed funds. Also includes the topical amount due of total balance on notes whose terms go through 12 months. Interest payable-Any accrued fees due for use of both short- and long-term borrowed capital and quotation extend to the business. Taxes payable-Amounts estimated by an accountant to have been incurred during the accounting period. Payroll accrual-Salaries and wages authorizedly owed. Long-term Liabilities Notes payable-List notes, contract payments or mortg age payments due over a period stupendous 12 months or one cycle of operation. They are listed by outstanding balance less the menses lieu due. Net worth Also called owners equity, net worth is the claim of the owner(s) on the assets of the business.In a proprietary or partnership, equity is each owners original investment plus any earnings after withdrawals. Total Liabilities and Net Worth The sum of these cardinal amounts must always match that for total assets. __________________________________________________ monthly exchange FLOW PROJECTION 1. bullion on hand (beginning month) 2. Cash receipts (a) Cash sales (b) Collections from character accounts (c) lend or other cash injections (specify) 3. Total cash receipts (2a+2b+2c=3) 4. Total cash on hand(predicate) (Before cash out) (1+3) 5. Cash paid out a) purchases ( trade in) (b) Gross wages (excludes withdrawals) (c) Payroll expenses (taxes, etc. ) (d) Outside services (e) Supplies (office and operating) (f) Repairs and maintenance (g) Advertising (h) Car, delivery and travel (i) accountancy and legal (j) Rent (k) Telephone (l) Utilities (m) Insurance (n) Taxes (real estate, etc. ) (o) Interest (p) Other expenses (specify each) (q) Miscellaneous (unspecified) (r) Subtotal (s) give principal payment (t) smashing purchases (specify) (u) Other start-up costs (v) backwardness and/or escrow (specify) (w) Owners withdrawal 6. Total cash paid out (5a through 5w) . Cash side of meat (end of month) (4 deduction 6) Essential operating data (non-cash hunt information) A. Sales volume (dollars) B. Accounts receivable (end on month) C. disadvantageously debt (end of month) D. Inventory on hand (end of month) E. Accounts payable (end of month) INSTRUCTIONS FOR nightly CASH FLOW PROJECTION 1. Cash on hand (beginning of month) Cash on hand same as (7), Cash position, pervious month 2. Cash receipts (a) Cash sales-All cash sales. draw out consultation sales unless cash is actually legitimate (b) Gross wages (including withdrawals)-Amount to be expected from all accounts. (c) Loan or other cash injection-Indicate here all cash injections not shown in 2(a) or 2(b) in a higher place. 3. Total cash receipts (2a+2b+2c=3) 4. Total cash forthcoming (before cash out)(1+3) 5. Cash paid out (a) Purchases (merchandise) deal for resale or for use in product (paid for in current month). (b) Gross wages (including withdrawals)-Base pay plus overtime (if any) (c) Payroll expenses (taxes, etc. ) Include paid vacations, paid sick leave, health insurance, unemployment insurance, (this capability be 10 to 45% of 5(b)) (d) Outside services-This could include after-school(prenominal) labor and/or material for pecialized or runoff work, including subcontracting (e) Supplies (office and operating)Items purchased for use in the business (not for resale) (f) Repairs and maintenance-Include periodic banging expenditures such as painting or decorating (g) Advertising-This amount should be adequate to maintain sales volume (h) Car, delivery and travel-If personal car is used, charge in this column, include parking (i) Accounting and legal-Outside services, including, for example, clerking (j) Rent-Real estate only (See 5(p) for other rentals) (k) Telephone (l) Utilities-Water, heat, light and/or power (m) Insurance-Coverage on business veraciousty and products (fire, liability) also workers compensation, fidelity, etc. Exclude executive director demeanor (include in 5(w)) (n) Taxes (real estate, etc. ) Plus inventory tax, sales tax, engrave tax, if applicable (o) Interest-Remember to add interest on loan as it is injected (See 2 above) (p) Other expenses (specify each) _________________________________________ _____________________________________ unlooked-for expenditures may be include here as a safety factor________________________________________ Equipment expenses during the month should be included ere (non-capital equipment)__________________________ When equipment is rented or leased, record payments here (q) Miscellaneous (unspecified) petty expenditures for which illuminate accounts would be practical (r) Subtotal-This subtotal indicates cash out for op (s) Loan principal payment-Include payment on all loans, including vehicle and equipment purchases on time payment (t) Capital purchases (specify)Nonexpensed (depreciable) expenditures such as equipment, building purchases on time payment (u) Other start-up costs-Expenses incurred prior to first month projection and paid for after startup (v) allow and/or escrow (specify) Example insurance, tax or equipment escrow to castrate impact of large periodic payments (w) Owners withdrawals-Should include payment for such things as owners income tax, social security, health insurance, executive vivification insurance premiums, etc. 6. Total cash paid out (5a through 5w) 7. Cash position (end on month) (4 negative 6)-Ent er this amount in (1) Cash on hand following monthEssential operating data (non-cash flow information)-This is basic information necessary for proper planning and for proper cash flow projection.Also with this data, the cash flow can be evolved and shown in the above form. A. Sales volume (dollars)This is a very important figure and should be estimated carefully, taking into account surface of facility and employee output as well as realistic anticipated sales (actual sales, not orders standard). B. Accounts receivable (end of month)-Previous outstanding credit sales plus current months credit sales, less amounts received current month (deduct C below) C.Bad debt (end on month) Bad debts should be subtracted from (B) in the month anticipated D. Inventory on hand (end on month) Last months inventory plus merchandise received and/or manufactured current month minus amount sold current month E. Accounts payable (end of month) Previous months payable plus current months payabl e minus amount paid during month. F. Depreciation-Established by your accountant, or value of all your equipment divided by effective life (in months) as allowed by versed Revenue ServiceDeveloping Financial ProjectionsPUBLIC COMPANY MANAGEMENT SERVICES WHITE PAPER Developing Financial Projections for NonFinance People This White Paper gives you the tools to answer the two most important questions any business must ask Are you financially inclined(p) to begin? Are we able to sustain ourselves? Youll learn Whats on financial statements and how they get there How to develop and understand income statements How to set up and read balance sheets How to use common formulas to evaluate cash flow How to create a budget using standard guidelines How to read and evaluate income projections How to develop your own financial projections through a fill in the blanks approach How to accurately determine the value of your idea or business This memorandum is provided by Public Company M anagement Services for educational purposes only and is not intended and should not be construed as legal advice. 2004 Public Company Management Services 5770 El Camino Road. Las Vegas, NV 89118 Phone (702) 222-9076 http//www. pubcowhitepapers. com http//www. pcms-team. com http//www. foreigncompanylisting. com http//www. gopublictoday. com A Budget and Financial Worksheet OverviewManagers must ask, is the business financially prepared to begin/continue? Understanding basic budgeting guidelines, income projection statements, balance sheets and common formulas to evaluate cash flow help ensure successful operations. This financial knowledge significantly impacts a companys short term and long term success. START-UP BUDGET personnel (costs prior to opening) legal/professional fees occupancy licenses/permits equipment insurance supplies advertising/promotions salaries/wages accounting income utilities payroll expensesAn operating budget is prepared when you are actually ready to open for business. The operating budget will reflect your priorities in terms of how you spend your money, the expenses you will incur and how you will meet those expenses (income). Your operating budget also should include money to cover the first three to six months of operation. It should allow for the following expenses. OPERATING BUDGET personnel insurance rent depreciation loan payments advertising/promotions legal/accounting miscellaneous expenses supplies payroll expenses Developing Projections www. publiccompanywhitepapers. om 14001 May 20,2003 salaries/wages utilities dues/subscriptions/fees taxes repairs/maintenance Other questions that you will need to consider are What type of accounting system will your use? Is it a single entry or dual entry system? What are your sales and profit goals for the coming year? If a franchise, will the franchisor set your sales and profit goals? Or, will he or she expect you to reach and retain a certain sales lev el and profit margin? What financial projections will you need to include in your business plan? What kind of inventory control system will you use?Sample balance sheets, income projections (profit and loss statements) and cash flow statements are included below along with detailed instructions for completing same. INCOME PROJECTION STATEMENT Total net sales (revenues) Costs of sales Gross profit Gross profit margin Controllable expenses Salaries/wages Payroll expenses Legal/accounting Advertising Automobile Office supplies Dues/Subscriptions Utilities Miscellaneous Total controllable expenses Fixed expenses Rent Depreciation Utilities Insurance License/permits Loan payments Miscellaneous Total fixed expenses Total expenses Net profit (loss) before taxes Taxes Net profit (loss) after taxes INSTRUCTIONS FOR INCOME PROJECTIONS STATEMENT The income projections (profit and loss) statement is valuable as both a planning tool and a key management tool to help c ontrol business operations. It enables you to develop a preview of the amount of income generated each month and for the business year, based on reasonable predictions of monthly levels of sales, costs and expenses. As monthly or quarterly projections are developed and entered into the income projections statement, they can serve as definite goals for controlling the business operation.As actual operating results become known each month, they should be recorded for comparison with the monthly projections. A completed income statement allows you to compare actual figures with projections and to take steps to correct any problems. Industry Percentage In the industry percentage column, enter the percentages of total sales (revenues) that are standard for your industry, which are derived by dividing Costs/expenses items x 100% These percentages can be obtained from various sources, such as trade associations, accountants or banks.Industry figures serve as a useful bench mark against whi ch to compare cost and expense estimates that you develop for your firm. Compare the figures in the industry percentage column to those in the annual percentage column. Total Net Sales (Revenues) Determine the total number of units of consulting service you realistically expect to sell each period (per month or quarter) in each area of your business at the prices you expect to get. Use this step to create the projections to review your pricing practices. Exclude any revenue that is not strictly related to the business. Cost of SalesThe key to calculating your cost of sales is that you do not overlook any costs that you have incurred. Calculate cost of sales of all services used to determine total net sales. Do not overlook transportation or travel costs if youre working at a distance. Also include all direct labor. Gross Profit Subtract the total cost of sales from the total net sales to obtain gross profit. Gross Profit Margin The gross profit is expressed as a percentage of total sales (revenues). It is calculated by dividing gross profits by total net sales Controllable (also known as Variable) Expenses Salary expenses-Base pay plus overtime.Payroll expenses-Include paid vacations, sick leave, health insurance, unemployment insurance and social security taxes may or may not be applicable. Outside services-Include costs of subcontracts, overflow work and special or one-time services. Supplies-Services and items purchased for use in the business. Repair and maintenance-Regular maintenance and repair. Advertising-Include desired sales volume and classified directory advertising expenses. Car delivery and travel-Include charges if personal car is used in business, including parking, tools, buying trips, etc. Accounting and legal-Outside professional services.Fixed Expenses Rent-List only real estate used in business. Depreciation-Amortization of capital assets like computers. Utilities-Water, heat, light, etc. Insurance-Fire or liability on pro perty or products. Include workers compensation. Loan repayments-Interest on outstanding loans. Miscellaneous-Unspecified small expenditures without separate accounts. Net Profit (loss) (before taxes) Subtract total expenses from gross profit. Taxes Include inventory and sales tax, excise tax, real estate tax, etc. Net Profit (loss) (after taxes) Subtract taxes from net profit (before taxes) Annual Total For each of the sales and expense items in your income projection statement, add all the monthly or quarterly figures across the table and put the result in the annual total column. Annual Percentage Calculate the annual percentage by dividing Annual total x 100% Sample BALANCE SHEET Assets Current assets Cash $_______ Petty cash $_______ Accounts receivable $_______ Inventory $_______ Short-term investment $_______ Prepaid expenses $_______ Long-term investment $_______ Fixed assets Land $_______ Buildings $_______ Improvements $_______ Equipment $_______ Furniture $_______ A utomobile/vehicles $_______Other assets 1. $_______ 2. $_______ 3. $_______ 4. $_______ Total assets $______ Liabilities Current Liabilities Accounts payable $______ Notes payable $______ Interest payable $______ Taxes payable Federal income tax $______ State income tax $______ Self-employment tax $______ Sales tax (SBE) $______ Property tax $______ Payroll accrual $______ Long-term liabilities Notes payable $______ Total liabilities $______ Net worth (owner equity) $______ Proprietorship or Partnership (names) equity $_____ (names) equity $_____ or Corporation Capital stock $_____ Surplus paid in $_____ Retained earnings $_____Total net worth $_____ Total liabilities and total net worth $_____ (Total assets will always equal total liabilities and total net worth) _______________________________________________ INSTRUCTIONS FOR BALANCE SHEET Figures used to compile the balance sheet are taken from the previous and current balance sheet as well as the current income statement . The income statement is usually attached to the balance sheet. The following text covers the essential elements of the balance sheet. At the top of the page fill in the legal name of the business, the type of statement and the day, month and year. AssetsList anything of value that is owned or legally due the business. Total assets include all net values. These are the amounts derived when you subtract depreciation and amortization from the original costs of acquiring the assets. Current Assets Cash-List cash and resources that can be converted into cash within 12 months of the date of the balance sheet (or during one established cycle of operation). Include money on hand and demand deposits in the bank, e. g. , checking accounts and regular savings accounts. Petty cash-If your business has a fund for small miscellaneous expenditures, include the total here.Accounts receivable-The amounts due from customers in payment for merchandise or services. Inventory-Includes raw materi als on hand, work in progress and all finished goods, either manufactured or purchased for resale. Short-term investments-Also called temporary investments or marketable securities, these include interest- or dividend-yielding holdings expected to be converted into cash within a year. List stocks and bonds, certificates of deposit and time-deposit savings accounts at either their cost or market value, whichever is less. Prepaid expenses-Goods, benefits or services a business buys or rents in advance.Examples are office supplies, insurance protection and floor space. Long-term Investments Also called long-term assets, these are holdings the business intends to keep for at least a year and that typically yield interest or dividends. Included are stocks, bonds and savings accounts earmarked for special purposes. Fixed Assets Also called plant and equipment. Includes all resources a business owns or acquires for use in operations and not intended for resale. Fixed assets may be leased. Depending on the leasing arrangements, both the value and the liability of the leased property may need to be listed on the balance sheet. Land-List original purchase price without allowances for market value. Buildings Improvements Equipment Furniture an Computers Automobile/vehicles Liabilities Current Liabilities List all debts, monetary obligations and claims payable within 12 months or within one cycle of operation. Typically they include the following Accounts payable-Amounts owed to suppliers for goods and services purchased in connection with business operations. Notes payable-The balance of principal due to pay off short-term debt for borrowed funds. Also includes the current amount due of total balance on notes whose terms exceed 12 months. Interest payable-Any accrued fees due for use of both short- and long-term borrowed capital and credit extended to the business. Taxes payable-Amounts estimated by an accountant to have been incurred during the accounting period . Payroll accrual-Salaries and wages currently owed. Long-term Liabilities Notes payable-List notes, contract payments or mortgage payments due over a period exceeding 12 months or one cycle of operation. They are listed by outstanding balance less the current position due. Net worth Also called owners equity, net worth is the claim of the owner(s) on the assets of the business.In a proprietorship or partnership, equity is each owners original investment plus any earnings after withdrawals. Total Liabilities and Net Worth The sum of these two amounts must always match that for total assets. __________________________________________________ MONTHLY CASH FLOW PROJECTION 1. Cash on hand (beginning month) 2. Cash receipts (a) Cash sales (b) Collections from credit accounts (c) Loan or other cash injections (specify) 3. Total cash receipts (2a+2b+2c=3) 4. Total cash available (Before cash out) (1+3) 5. Cash paid out a) purchases (merchandise) (b) Gross wages (excludes withdrawals) (c) Payroll expenses (taxes, etc. ) (d) Outside services (e) Supplies (office and operating) (f) Repairs and maintenance (g) Advertising (h) Car, delivery and travel (i) Accounting and legal (j) Rent (k) Telephone (l) Utilities (m) Insurance (n) Taxes (real estate, etc. ) (o) Interest (p) Other expenses (specify each) (q) Miscellaneous (unspecified) (r) Subtotal (s) Loan principal payment (t) Capital purchases (specify) (u) Other start-up costs (v) Reserve and/or escrow (specify) (w) Owners withdrawal 6. Total cash paid out (5a through 5w) . Cash position (end of month) (4 minus 6) Essential operating data (non-cash flow information) A. Sales volume (dollars) B. Accounts receivable (end on month) C. Bad debt (end of month) D. Inventory on hand (end of month) E. Accounts payable (end of month) INSTRUCTIONS FOR MONTHLY CASH FLOW PROJECTION 1. Cash on hand (beginning of month) Cash on hand same as (7), Cash position, pervious month 2. Cash receipts (a) Cash sales-All cash sales. Omit credit sales unless cash is actually received (b) Gross wages (including withdrawals)-Amount to be expected from all accounts. (c) Loan or other cash injection-Indicate here all cash injections not shown in 2(a) or 2(b) above. 3. Total cash receipts (2a+2b+2c=3) 4. Total cash available (before cash out)(1+3) 5. Cash paid out (a) Purchases (merchandise)Merchandise for resale or for use in product (paid for in current month). (b) Gross wages (including withdrawals)-Base pay plus overtime (if any) (c) Payroll expenses (taxes, etc. ) Include paid vacations, paid sick leave, health insurance, unemployment insurance, (this might be 10 to 45% of 5(b)) (d) Outside services-This could include outside labor and/or material for pecialized or overflow work, including subcontracting (e) Supplies (office and operating)Items purchased for use in the business (not for resale) (f) Repairs and maintenance-Include periodic large expenditures such as painting or decorating (g) Advertising-This amount should be adequate to maintain sales volume (h) Car, delivery and travel-If personal car is used, charge in this column, include parking (i) Accounting and legal-Outside services, including, for example, bookkeeping (j) Rent-Real estate only (See 5(p) for other rentals) (k) Telephone (l) Utilities-Water, heat, light and/or power (m) Insurance-Coverage on business property and products (fire, liability) also workers compensation, fidelity, etc. Exclude executive life (include in 5(w)) (n) Taxes (real estate, etc. ) Plus inventory tax, sales tax, excise tax, if applicable (o) Interest-Remember to add interest on loan as it is injected (See 2 above) (p) Other expenses (specify each) _________________________________________ _____________________________________ Unexpected expenditures may be included here as a safety factor________________________________________ Equipment expenses during the month should be included ere (non -capital equipment)__________________________ When equipment is rented or leased, record payments here (q) Miscellaneous (unspecified)Small expenditures for which separate accounts would be practical (r) Subtotal-This subtotal indicates cash out for op (s) Loan principal payment-Include payment on all loans, including vehicle and equipment purchases on time payment (t) Capital purchases (specify)Nonexpensed (depreciable) expenditures such as equipment, building purchases on time payment (u) Other start-up costs-Expenses incurred prior to first month projection and paid for after startup (v) Reserve and/or escrow (specify) Example insurance, tax or equipment escrow to reduce impact of large periodic payments (w) Owners withdrawals-Should include payment for such things as owners income tax, social security, health insurance, executive life insurance premiums, etc. 6. Total cash paid out (5a through 5w) 7. Cash position (end on month) (4 minus 6)-Enter this amount in (1) Cash on hand following monthEssential operating data (non-cash flow information)-This is basic information necessary for proper planning and for proper cash flow projection.Also with this data, the cash flow can be evolved and shown in the above form. A. Sales volume (dollars)This is a very important figure and should be estimated carefully, taking into account size of facility and employee output as well as realistic anticipated sales (actual sales, not orders received). B. Accounts receivable (end of month)-Previous unpaid credit sales plus current months credit sales, less amounts received current month (deduct C below) C.Bad debt (end on month) Bad debts should be subtracted from (B) in the month anticipated D. Inventory on hand (end on month) Last months inventory plus merchandise received and/or manufactured current month minus amount sold current month E. Accounts payable (end of month) Previous months payable plus current months payable minus amount paid during month. F. De preciation-Established by your accountant, or value of all your equipment divided by useful life (in months) as allowed by Internal Revenue Service